This privacy policy aims to inform you about how Flanders Technology &Innovation BV (“FTI”, “we”, “us”) collects and processes your personal data via our websites https://fti.be and https://catalog.fti.be (each a "Website"), via our Community platform (the “Platform”) and in the course of our(client) relationship.
FTI respects your privacy and is committed to protecting your personal data and your privacy in accordance with Belgian and European data protection laws, including the EU General Data Protection Regulation 2016/679 (“GDPR”) as well as any applicable national implementing and supplementing laws. Please read this privacy policy carefully. It describes not only your rights, but also the way in which you can exercise these rights.
By using our Website, Platform or by disclosing your personal data you acknowledge the manner in which FTI collects and processes your personal data as described in this privacy policy.
FTI BV is a limited liability company and acts as data controller in respect of the personal data collected and processed via its Website, Platform and/or in the course of our (client) relationship.
We have appointed a central contact point for data protection, whom you can contact for questions about this privacy policy, your privacy and the processing of your personal data.
We process different types of personal data; this depends on the functionalities you use on our Website and Platform, the services you wish to use and on the personal data you share with us.
In general, if we processes your personal data, it will be personal data of one of the categories listed below:
In principle, your personal data originates from you directly or is automatically collected by us (in case of technical or usage information).
Depending on your use of the Website, our Platform, our services, the information you share with us and our (client) relationship, FTI processes personal data for the purposes specified in this section 4 (if and to the extent applicable to your situation). Please note that our Website, Platform and services may evolve and more functionalities may be added from time to time. In such event, we will update the below table as necessary and your additional consent (if and to the extent required) shall be requested.
For certain processing purposes, FTI requires your consent. The consent you give is always free and you have the right to withdraw it at any time. You can withdraw your consent by sending an email to dpo@fti.be. Your withdrawal of consent does not affect the processing of personal data prior to such withdrawal or our processing activities which are based on any other legal basis.
FTI may process personal data of Website-visitors for the following purposes:
To manage and respond to your contact requests and questions submitted via the Website (such as after you have submitted a contact form).
Identification and contact details
Professional details
Any feedback and information you choose to share with us during our contact
Performance of a contract
As long as necessary to contact you (with respect to a submitted contact request).
Your identification and contact details will in any event be deleted no later than two (2) years after our last contact or as soon as FTI notes that the contact details are out of use.
Management and booking of appointments and other (online) meetings and to ensure a proper follow up (by sending related (background) information such as commercial offers).
Identification and contact details
Professional details
Technical information
Any feedback and information you choose to share with us during our meeting
Legitimate interest or performance of a contract (as applicable)
As long as necessary to contact you and manage our appointments and meetings.
Your identification and contact details will in any event be deleted no later than two (2) years after our last contact or as soon as FTI notes that the contact details are out of use.
To improve our Website, your user experience thereof and our service offering in general by gathering technical, analytical and statistical insights.
Usage information
Technical information
Any feedback you choose to provide us
Consent (as given via the cookie banner on our Website).
The consent you give is always free. You have the right, at any time and free of charge, to withdraw your consent, by sending an email to: dpo@fti.be.
The retention period varies from as long as the duration of a Website-visit, to as long as your consent is not withdrawn (as applicable).
Technical information will in any event be pseudonymized or deleted (i) upon your withdrawal of consent; and (ii) within a reasonable time after the collection of the data.
For more details, reference is made to our cookie policy.
To register your participation to any of our (networking) events, workshops, challenges, expos, competitions, conferences, and other gatherings and to organize the aforementioned.
Identification and contact details
Professional information
Technical information
Any other information you share with us during your registration for or necessary for the organization of our events, workshops and academies
Performance of a contract
As long as necessary to organize the relevant event or workshop.
To purchase tickets for any of our (networking) events, workshops, challenges, expo’s, competitions, conferences, and other gatherings.
Please note that payments are processed by our payment service provider. Payments are not processed on FTI’s systems. For more information on how our payment provider processes your personal data, reference is made to the privacy policy of said payment provider (as notified by said payment provider to you during the payment process).
Identification and contact details
Payment details
Professional information
Technical information
Performance of a contract
Your personal data will be deleted ten (10) years after the expiry or termination of our (client) relationship, unless a longer retention term applies in accordance with applicable laws.
For direct marketing purposes (such as to send newsletters and promotional emails about our services, new membership packages or features, functionalities, special offers, events and other information which we think might interest you).
Identification and contact details
Professional details
Technical information
Consent or legitimate interest (as applicable)
You will only receive a newsletter in the event you opted-in.
The consent you give is always free. You have the right, at any time and free of charge, to withdraw your consent and to object to the processing of your personal data for direct marketing purposes, by sending an email to: dpo@fti.be.
As long as your consent is not withdrawn.
In any event as soon as FTI notes that the contact details are out of use.
For more information, reference is made to our cookie policy.
For more details about the retention period, you can always send an email to: dpo@fti.be.
FTI may process personal data of website catalog users and data providers for the following purposes:
To use our website data catalog.
Depending on your usage of our website catalog different personal data may be processed. In particular, to:
- request FTI via a request form to publish metadata related to datasets and models on its website catalog;
- to send an access request to FTI to access datasets and/or models included in the website catalog;
- to foster potential collaboration and partnerships between website catalog users and data providers by matching, connecting and referring(and exchanging contact details in the event of a likely match or partnership);
- to allow FTI to bring website catalog users and catalog data providers in contact (to send messages or requests, to respond after a potential match or connection to use datasets/models included in the website data catalog, to participate in data sharing activities, to mutually agree on the conditions for the usage of the dataset and/or models).
Identification and contact details
Professional details
Any other information you choose to share with us in the execution of your request to access or publish datasets and/or models (such as the intended use case)
Performance of a contract
As long asnecessary for the performance of the agreement and as long as necessary tocontact you (with respect to a submitted data access or publication request).
In any case, your personal data will be deleted no later than (i) two (2) years after the termination of the agreement; or (ii) two (2) years after our last contact.
To contact website data catalog users and data providers to conclude a more elaborate collaboration agreement in the event there is a mutual agreement between a website catalog user and data provider to share and/or collaborate with respect to a dataset and/or model available via the website catalog.
Identification and contact details
Professional details
Any other information you choose to share with us in the execution of your request to access or publish datasets and/or models (such as the intended use case)
Performance of a contract
As long as necessary for the performance of the agreement and as long as necessary to contact you (for the execution of the agreement).
In any case, your personal data will be deleted no later than (i) two (2) years after the termination of the agreement; or (ii) two (2) years after our last contact.
To manage our (client) relationship (including to answer your questions and requests and to follow up on emails, meetings and appointments).
Identification and contact details
Professional details
Any feedback and information you choose to share with us during our contact
Legitimate interest
As long as necessary for the execution of our client relationship and in any event as long as necessary to contact you.
Your identification and contact details will in any event be deleted no later than two (2) years after the expiry or termination of our(client) relationship.
In any event as soon as FTI notes that the contact details are out of use.
FTI may process personal data of clients (and their employees and otherrepresentatives) for the following purposes:
To provide and execute our community services.
Depending on your membership package and your usage of our services, different personal data may be processed.
In particular, to foster potential collaboration and partnerships between members by matching, connecting and referring members (and exchanging contact details in the event of a likely match or partnership).
If you want more information about which personal data is processed and for what purposes, please contact dpo@fti.be.
Identification and contact details
Professional information
Any other information you choose to share with us in the execution of our services
Performance of a contract
As long as necessary for the execution of our services and client relationship.
In any case, your personal data will be deleted no later than two (2) years after the termination of the agreement.
To register your participation to any of our (networking) events, workshops, challenges, expos, competitions, conferences, and other gatherings and to organize the aforementioned.
Identification and contact details
Professional information
Technical information
Any other information you share with us during your registration for or necessary for the organization of our events, workshops and academies
Performance of a contract
As long as necessary to organize the relevant event orworkshop.
To purchase tickets for any of our (networking) events, workshops, challenges, expos, competitions, conferences, and other gatherings.
Please note that payments are processed by our payment service provider. Payments are not processed on FTI’s systems. For more information on how our payment provider processes your personal data, reference is made to the privacy policy of said payment provider (as notified by said payment provider to you during the payment process).
Identificationand contact details
Payment details
Professiona linformation
Technical information
Performance of a contract
Your personal data will be deleted two (2) years after the expiry or termination of our (client) relationship, unless a longer retention term applies in accordance with applicable laws.
To facilitate interactions with other members, participants of (networking) events, workshops, challenges, expos, competitions, conferences, and other gatherings you attend or register for.
Identification and contact details
Professional information
Any other information you share during your registration
Performance of a contract or legitimate interest (as applicable)
As long as necessary to organize the relevant event or workshop.
To manage our (client) relationship (including to answer your questions and requests and to follow up on meetings and appointments).
Identification and contact details
Professional details
Any feedback and information you choose to share with us during our contact
Legitimate interest
As long as necessary for the execution of our client relationship and in any event as long as necessary to contact you.
Your identification and contact details will in any event be deleted no later than two (2) years after the expiry or termination of our (client) relationship.
In any event as soon as FTI notes that the contact details are out of use.
To review your feedback and improve your customer experience and our service offering.
Identification and contact details
Feedback you choose to provide us
Legitimate interest
Feedback (and related personal data) will be retained for two (2) years.
To fulfill payments for your membership; the license to our Platform and rendered or ordered services (both as applicable).
Identification and contact details
Professional details
Payment details
Performance of a contract
As long as necessary for the performance of the agreement;
Your personal data will be deleted ten (10) years after the expiry or termination of our (client) relationship, unless a longer retention term applies in accordance with applicable laws.
To share your testimonials, reviews, experience and references on our Website and other social media (including LinkedIn) to promote our services to potential customers and Website visitors As long as necessary for the performance of the agreement;
Identification details
Professional details
Photo’s and video’s
Any information shared during and in your review
Consent
The consent you give is always free and you have the right to withdraw your consent at any time, free of charge, and without this having any negative implications for you by contacting us at dpo@fti.be.
As long as your consent is not withdrawn.
For direct marketing purposes (such as to send newsletters and promotional emails about our services, new membership packages or features, functionalities, special offers, events and other information which we think might interest you).
Identification and contact details
Professional details
Technical information
Consent or legitimate interest (as applicable)
You will only receive a newsletter in the event you opted-in.
The consent you give is always free. You have the right, at any time and free of charge, to withdraw your consent and to object to the processing of your personal data for direct marketing purposes, by sending an email to: dpo@fti.be.
As long as your consent is not withdrawn.
In any event as soon as FTI notes that the contact details are out of use.
For more information, reference is made to our cookie policy.
For more details about the retention period, you can always send an email to: dpo@fti.be.
FTI may process personal data of participants to events for the following purposes:
To manage our (client) relationship (including to answer your questions and requests and to follow up on any contact we had).
Identification and contact details
Professional details
Any feedback and information you choose to share with usduring our contact
Legitimate interest
As long as necessary for the execution of our relationship and in any event as long as necessary to contact you.
Your identification and contact details will in any event be deleted no later than ninety (90) days after the expiry or termination of our relationship or as FTI notes that the contact details are out of use.
To register your participation to any of our (networking) events, workshops, challenges, expos, competitions, conferences, and other gatherings and to organize the aforementioned.
Identification and contact details
Professional information
Technical information
Any other information you share with us during your registration for or necessary for the organization of our events, workshops and academies
Performance of a contract
As long as necessary to organize the relevant event or workshop.
To purchase tickets for any of our (networking) events, workshops, challenges, expos, competitions, conferences, and other gatherings.
Please note that payments are processed by our payment service provider. Payments are not processed on FTI’s systems. For more information on how our payment provider processes your personal data, reference is made to the privacy policy of said payment provider (as notified by said payment provider to you during the payment process).
Identification and contact details
Payment details
Professional information
Technical information
Performance of a contract
Your personal data will be deleted ten (10) years after the expiry or termination of our (client) relationship, unless a longer retention term applies in accordance with applicable laws.
To facilitate interactions with other participants of (networking) events, workshops, challenges, expos, competitions, conferences, and other gatherings you attend or register for.
Identification and contact details
Professional information
Any other information you share during your registration
Performance of a contract or legitimate interest (as applicable)
As long as necessary to organize the relevant event or workshop.
For direct marketing purposes (such as to send newsletters and promotional emails about our services, new membership packages or features, functionalities, special offers, events and other information which we think might interest you)
Identification and contact details
Professional details
Technical information
Consent or legitimate interest (as applicable)
You will only receive a newsletter in the event you opted-in.
The consent you give is always free. You have the right, at any time and free of charge, to withdraw your consent and to object to the processing of your personal data for direct marketing purposes, by sending an email to: dpo@fti.be.
As long as your consent is not withdrawn.
In any event as soon as FTI notes that the contact details are out of use.
For more information, reference is made to our cookie policy.
To share information about and post images on social media or FTI’s website about past events, workshops, challenges, expos, competitions, conferences, and other gatherings, you attended.
In principle, no pictures will be taken of you without your knowledge (unless you are not recognizable). If applicable, you always give your explicit permission for this in advance.
Identification and contact details
Professional details
Photo’s and video’s
Consent
The consent you give is always free. You have the right, at any time and free of charge, to withdraw your consent and to object to the processing of your personal data for direct marketing purposes, by sending an email to: dpo@fti.be.
As long as your consent is not withdrawn.
For more details about the retention period, you can always send an email to: dpo@fti.be.
FTI may process personal data of applicants for the following purposes:
To carry out recruitment and selection activitiesfor open positions at FTI.
Identification and contact details
Professional information
Any documents and information you choose to share with us during your application (such as CV, cover letter, education, experience, etc.).
Legitimate interest or performance of a contract(as applicable)
Up to 5 years after notifying the last candidate that he/she is not retained for the job, unless a longer retention term applies in accordance with this privacy policy.
To create a talent pool for future vacancies and recruitment purposes.
Identification and contact details
Professional information
Any documents and information you choose to share with us during your application (such as CV, cover letter, education, experience, etc.).
Consent The consent you give is always free. You have the right, at any time and free of charge, to withdraw your consent by sending an email to: dpo@fti.be.
Up to 5 years after obtaining your consent.
Your personal data will in any event be deleted in the event you withdraw your consent.
For more details about the retention period, you can always send an email to: dpo@fti.be.
FTI may process personal data of Website-visitors, website catalog users and dataproviders, applicants and clients for the following purposes:
To comply with our legal obligations (including to respond to data subject requests, to respect your (consent) preferences and to protect the rights of others).
Identification and contact details
Professional details
Usage information
Payment details
Technical information
Any additional information you provide us or required to adhere to our legal obligations
Legal obligation
The retention term varies from as long as the duration of aWebsite- or Platform visit to as long as required by law.
Your personal data will in any event be deleted ten (10)years after the expiry or termination of our (client) relationship, unless a longer retention term applies in accordance with applicable laws.
To execute our business administration (such as to manage our (client) relationship and to address potential complaints).
Identification and contact details
Professional details
Payment details
Information related to ordered services and licenses
Any additional information you provide us or which relates to our relationship.
Legitimate interest
As long as necessary for FTI’s legitimate interest(s).
Your personal data will in any event be deleted ten (10) years after the expiry or termination of our (client) relationship, unless a longer retention term applies in accordance with applicable laws.
For more details about the retention period, you can always send an email to: dpo@fti.be.
If you disclose any personal data of third parties to us, you guarantee that you have informed those third parties (if necessary under applicable laws) and you have the right/a legal basis (such as consent) to communicate the third parties’ personal data to FTI in accordance with applicable laws.
Our Website and Platform use cookies and similar technologies. For more information, we refer to our cookie policy.
FTI may share your personal data, as required forthe purposes set forth in section 4, with:
Upon request, FTI shall, as soon as possible after the request, inform you of the third parties with whom your personal datahave been shared by providing you a more detailed list.
In addition, we may disclose your personal data ifrequired by law, or if we believe in good faith that such disclosure is necessary to comply with a judicial investigation, court order or to defend or safeguard our or a third party’s rights.
Processors and sub-processors of FTI always act under the responsibility of FTI. We always ensure that appropriate protective measures are taken when we transfer your personal data to third parties. If FTI engages (sub-)processors, this will always be done in accordance with a data processing agreement that meets the requirements of the GDPR. We require all our (sub-)processors to take appropriate technical and organizational (including security) measures to protect your personal data. In the event we disclose your personal data as described above, we will implement appropriate safeguards to ensure the integrity and confidentiality of your personal data.
Your personal data will only be made available to (sub-)processors, staff and employees and other third parties on a“need-to-know” basis, limited to the extent necessary to perform their services.
In principle, FTI does not transfer your personal data to third countries located outside the European Economic Area ("EEA")unless you are located outside the EEA (and are visiting our Website, Platform; use our services or otherwise provide personal data from outside the EEA).
Additionally, it is possible that FTI – through its (sub-)processors – does transfer your personal data to countries outside the EEA. In this event, FTI will only transfer your personal data outside theEEA in accordance with the applicable data protection legislation and subject to appropriate safeguards.
Please contact us if you want further information on the specific mechanism(s) used when transferring personal data outside theEEA.
FTI may use your personal data for direct marketing purposes. This enables FTI to keep you informed about its products, services, updates, events, workshops, competitions, etc. You give your explicit consent for this, but you may at anytime, free of charge, withdraw your consent and object to the processing ofyour personal data for direct marketing purposes (including profiling), to theextent that it relates to such direct marketing.
You shall have the right at any time to object to theprocessing of your personal data for direct marketing purposes (includingprofiling) to the extent that it is related to such direct marketing, free ofcharge, by sending an email to: dpo@fti.be.
FTI is committed to trying to make sure that your personal data is secure and makes reasonable and appropriate efforts to protect your personal data. FTI takes appropriate technical and organizational security measures to ensure a level of security in accordance with the GDPR. FTI has implemented measures to protect your personal data against destruction, loss, misuse, unauthorized alteration, unauthorized disclosure of or access to personal data transmitted, stored or otherwise processed.
Please contact us if you would like more information on the specific measures taken by sending an email to: dpo@fti.be.
Despite the above measures taken by us, you should be aware that there are always risks associated with sending personal data over the internet. The security and protection of your personal data can never be fully guaranteed, nor can we guarantee that unauthorized third parties will never be able to defeat those measures or use your personal data for improper purposes.
We will only retain your personal data for aslong as reasonably necessary to fullfil the purposes determined in section 4 of this privacy policy, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you or the organization you work for.
Afterwards it is still possible that your personal data can be found in our back-ups or archives, but they will no longer be actively processed in a file. Such back-ups or archives will be deleted automatically in accordance with our back-up and archiving policies.
The applicable retention periods are set out in the table under section 4.
You can exercise the above rights by sending an email to dpo@fti.be.
The exercise of these rights is in principle free of charge. Only in the event of unreasonable or repeated requests, we may charge a reasonable administrative fee. FTI will inform you of the applicable fee before charging it.
In your request, make sure to clearly specify which right you wish to exercise so we can help you as efficient as possible. Please note that in some cases we may require you to give more information about yourself to ensure that we are dealing with the correct person.
If you contact us to exercise your rights we will respond within one month. Exceptionally this may take longer (up to three months), but then we will inform you within one month of the reasons why.
If and to the extent provided for in the applicable data protection legislation, you have the right to file a complaint with the competent supervisory authority (in particular in the member state of your habitual residence, the place of work or the place of alleged infringement), if you consider that our processing of your personal data violates the applicable regulations. In Belgium the competent authority is the Data Protection Authority (“Gegevensbeschermingsautoriteit”):
www.gegevensbeschermingsautoriteit.be
Drukpersstraat 35, 1000 Brussels, Belgium
+32 (0)2 274 48 00
contact@apd-gba.be
We would, however, appreciate the chance to handle your concerns before you approach the authority, so please contact us in first instance.
Our Website and Platform may contain links to third party websites and/or applications. FTI is not responsible for the content of these websites and applications and is not responsible for the privacy standards and practices of such third parties. We recommend you to read the relevant privacy policies of these third parties before you accept their cookies and visit their website or applications to ensure yourself that your personal data is sufficiently protected. Nonetheless, we seek to protect the integrity of our Website and Platform, and welcome any feedback about these websites and/or applications.
You acknowledge that we may disclose your personal data if this is required by law, or if FTI determines in good faith that such disclosure is required in order:
FTI may disclose your personal data to competent police or judicial authorities or other official government authorities if FTI deems this useful or necessary, in its sole discretion, for the investigation of fraud, intellectual property infringement or any other harmful activity, or if FTI reasonably suspects that such activity may expose FTI or you to any liability.
FTI may modify this privacy policy at any time. Any changes we may make to our privacy policy will be indicated on the Website and/orPlatform and when proportionate and in line with the significance of the changes, may be notified to you by email or advised to you (on your nextWebsite- or Platform-visit). The date of the last amended version is listed at the bottom of the privacy policy. Please review this privacy policy periodically to stay informed of changes that may affect you.
Amended versions of this privacy policy take effect ten (10) days after their publication on the Website or Platform and/or other form of announcement and, if necessary, will always be submitted for approval if required under the GDPR, unless such modifications are necessary to comply with a legal requirement. In the latter case, such changes will take effect immediately.
If FTI has lawfully provided your personal data to a third party (other than a subprocessor), it will not be liable for the unlawful processing or use by that third party. FTI is in any case only liable for the damage caused by the processing of personal data if it did not comply with its specific obligations under the GDPR and our liability shall not exceed an amount equal to the amounts actually paid out by our insurer for the damage causing event. FTI shall in no event be liable for any special, incidental, indirect or consequential losses or damages
You agree, to the maximum extent permitted under applicable law, not to hold FTI’s directors, contractors, subcontractors, representatives, appointees, lawyers, employees, and other auxiliary persons personally or directly liable for or in connection with the (performance of the) services provided by FTI, its lawyers or personnel. In this respect, you waive any tort claim against the aforementioned persons. Any (liability) claim for or in connection with the processing of your personal data (including any tort claim) will (may) be brought exclusively against FTI.
The foregoing exclusions and limitations shall only apply to the maximum extent permitted by applicable law.
This privacy policy shall be governed, interpreted, and implemented in accordance with Belgian laws, without giving effect to its choice of law or conflict of law laws or principles.
The Brussels courts (Dutch speaking department) are exclusively competent to decide on any dispute that may arise from the interpretation or implementation of this privacy policy, without prejudice to the consumer’s right to present a dispute before a competent court on the basis of a mandatory statutory provision.
Latest update: 15 July 2025